Jan 15, 2018 - Print your PowerPoint speaker notes without slide thumbnails, or include them, either to hand out to your audience or to help yourself prepare. Print notes pages with slide thumbnails. Open the presentation for which you want to print notes pages with slide thumbnails. Click the File tab. On the left side of the File tab, click Print. Under Settings, click the arrow next to Full Page Slides, and then under Print Layout, click Notes Pages.
You’ve got your speaker notes set up in your PowerPoint presentation, and now you want to print a copy for quick reference. Here’s how to print speaker notes for a PowerPoint Presentation—with and without slide thumbnails.
How to Print Notes Pages
Open up your PowerPoint presentation and click the “File” menu on the Ribbon.
On the sidebar that opens, click the “Print” command.
On the Print pane to the right, click the “Full Page Slides” button.
You’ll see a bunch of different printing options on the drop-down menu. Click the “Notes Pages” option.
This generates a printout of all your slides, with one slide thumbnail per page and any notes accompanying that slide. If that’s what you need, select your printer and click the “Print” button.
How to Print Notes Pages Without Slide Thumbnails
If your presentation is lengthy or you have a lot of speaker notes, you can also print out those notes without printing thumbnails of the slides themselves.
Switch over to the “View” tab on the Ribbon and then click the “Notes Page” button. This switches you to the Notes Page view. On each page, you’ll see a thumbnail of the slide and any accompanying notes.
Select the thumbnail on each page and delete it.
Don’t worry! This does not delete the slide itself from your main presentation—just the thumbnail on the notes page. Repeat this step for each notes page.
Swing on over to the “File” tab and click the “Print” command.
Select the printer you want to use, make sure the “Notes Pages” option is selected, and then click the “Print” button.
If you’ve deleted the slide thumbnails from your notes pages and want to put them back, switch to the slide sorter view, right-click a thumbnail there and choose the “Copy” command, and then paste the thumbnail on the notes page where you want it.
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If you don’t have a computer that can show your PowerPoint slides on a projector and your PowerPoint notes on a separate monitor, you can print your notes on paper and use them while you give your presentation. These steps show you how to print your notes:
1Choose the Print command from the Office button menu.
The Print dialog box appears.
2In the Print What list box choose the Notes Pages option.
Choose Note Pages.
3Select the Print Hidden Slides check box to print notes pages for hidden slides.
The Print Hidden Slides check box is dimmed if the presentation doesn’t have any hidden slides.
4Click OK or press Enter.
Your notes should start printing, and you’re done!